User Roles and Permissions Explained

Space access and permissions are managed by User Roles. 

 

Types of Users

Admin

  • Admins are the owners of the workspace. They can manage users and workspace settings, and 
  • Have full access to all Admin Menu options (including Billing)
  • Only Admins have the option to 'kick' non-Member users (eject from the workspace) and force mute their microphones in the workspace
  • Can update reachable range to X64

 

Member

  • Cannot 'kick' any users from an oVice space
  • May view the members and guest list (but cannot make any changes)*
  • May have access to the static object page*

*Member access to the Member and Guest Lists and the Static Object Page is contingent on the permissions allowed in Admin Settings by Space Administrators. Learn more HERE

 

Visitor

  • Visitors are users who have entered a certain space at least once.
  • Visitors can enter inside a Private space once allowed in by an authorized Member or Admin for 24 hours.
  • After 24 hours of inactivity, visitors will revert to Guest status and won't be able to freely rejoin (may knock to request entry to a private space).
  • The proximity range of Visitor-created Dynamic Objects is limited to X2.
  • Visitors do not have access to the Space Settings page.
  • Visitors can be kicked out of a workspace by an Admin.
  • Visitors can be force-muted by an Admin.

 

Guest

  • Guests are generally first-time, non-registered users, and typically have been invited via link to a meeting scheduled in a Meeting Room.
  • In a Private oVice Space, Guests may not access the open workspace area. Invited Guests may enter a meeting room; however, if a guest leaves the meeting room, they will find themselves in the Lobby.
  • A guest has to knock for an entrance permit every time they want to have access to a private space.
  • Guests do not have access to the Space Settings page.
  • Guests can be kicked out of a workspace by an Admin.
  • Guests can be force-muted by an Admin.

 

General Authority and Permissions

Action Admin Member Visitor Guest
Granting Users' Authority/Roles Green_Check_YES_Icon.png Red_X_NO_Icon.png Red_X_NO_Icon.png Red_X_NO_Icon.png
Access to Member and Guest User Lists in Space Settings Green_Check_YES_Icon.png Dependent on Permissions Granted Red_X_NO_Icon.png Red_X_NO_Icon.png

Space Settings Menu

Green_Check_YES_Icon.png Red_X_NO_Icon.png Red_X_NO_Icon.png Red_X_NO_Icon.png
Static Object Settings Menu Green_Check_YES_Icon.png Dependent on Permissions Granted Red_X_NO_Icon.png Red_X_NO_Icon.png
Static Object Edit Permissions Green_Check_YES_Icon.png Dependent on Permissions Granted Dependent on Permissions Granted Red_X_NO_Icon.png
Member Access Settings Green_Check_YES_Icon.png Red_X_NO_Icon.png Red_X_NO_Icon.png Red_X_NO_Icon.png
Meeting Room Settings Green_Check_YES_Icon.png Red_X_NO_Icon.png Red_X_NO_Icon.png Red_X_NO_Icon.png
Whitelist Settings Green_Check_YES_Icon.png Red_X_NO_Icon.png Red_X_NO_Icon.png Red_X_NO_Icon.png

Blacklist Settings

Green_Check_YES_Icon.png Red_X_NO_Icon.png Red_X_NO_Icon.png Red_X_NO_Icon.png
SSO Settings Green_Check_YES_Icon.png Red_X_NO_Icon.png Red_X_NO_Icon.png Red_X_NO_Icon.png
Member Whitelist Eligibility N/A PW only authenticates for the first time, email, domains, etc. authenticated every time N/A N/A
Visitor Whitelist Eligibility N/A N/A   N/A
Space Access Green_Check_YES_Icon.png Green_Check_YES_Icon.png PW only authenticates for the first time, email, domains, etc. authenticated every time Red_X_NO_Icon.png
Public Space Access Green_Check_YES_Icon.png Green_Check_YES_Icon.png Green_Check_YES_Icon.png Red_X_NO_Icon.png

Private Space Access

Green_Check_YES_Icon.png Green_Check_YES_Icon.png   Red_X_NO_Icon.png
Meeting Room Access Green_Check_YES_Icon.png Green_Check_YES_Icon.png Green_Check_YES_Icon.png Green_Check_YES_Icon.png
Access to Open Workspace (Public Space) Green_Check_YES_Icon.png Green_Check_YES_Icon.png Green_Check_YES_Icon.png Green_Check_YES_Icon.png
Access to Open Workspace (Private Space) Green_Check_YES_Icon.png Green_Check_YES_Icon.png Green_Check_YES_Icon.png Red_X_NO_Icon.png
Proximity Range Limit of Dynamic Objects X 64 X 64 X 2 Red_X_NO_Icon.png
Profile Settings Green_Check_YES_Icon.png Green_Check_YES_Icon.png Green_Check_YES_Icon.png Green_Check_YES_Icon.png
Search (User List) Green_Check_YES_Icon.png Green_Check_YES_Icon.png Green_Check_YES_Icon.png Green_Check_YES_Icon.png
Force Mute Other Users Green_Check_YES_Icon.png Red_X_NO_Icon.png Red_X_NO_Icon.png Red_X_NO_Icon.png
Force Kick Other Users from Space Green_Check_YES_Icon.png Red_X_NO_Icon.png Red_X_NO_Icon.png Red_X_NO_Icon.png
Meeting Room Schedule Green_Check_YES_Icon.png Green_Check_YES_Icon.png Red_X_NO_Icon.png Red_X_NO_Icon.png
Use Megaphone Feature Green_Check_YES_Icon.png Dependent on Permissions Granted Dependent on Permissions Granted Red_X_NO_Icon.png
Use Chat Feature Green_Check_YES_Icon.png Green_Check_YES_Icon.png Green_Check_YES_Icon.png Green_Check_YES_Icon.png
Delete Chats Green_Check_YES_Icon.png Green_Check_YES_Icon.png Red_X_NO_Icon.png Red_X_NO_Icon.png
Change Background Music (Edit Embedded Object) Green_Check_YES_Icon.png Dependent on Permissions Granted Dependent on Permissions Granted Red_X_NO_Icon.png

 

 

 

 

 

 

 

 

 

 

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