Organizational User Management (Permission Groups)

Customize access rights to the management screen in detail.

 

What is a Permission Group?

A unit that combines the individual settings of the organization or space management screen for each management screen is called a permission unit. Group members assigned a permission unit can access the specified administration screen. It is not possible to access management screens that are not included in the permission unit.

 

Organization owners and space administrators can access the administration screen even if they do not belong to the group assigned to the permission unit.

 

Management Screen Unit Accessible User Privileges
All management screens for your organization Organization Owner
All management screens for each space Administrator
*Depending on the settings of each space, there are management screens that members can access.
Viewing permissions for the user list (administrator screen) 
Space customization permissions
Permission Group Assigned Group Member
Group



Eligible Plans

  • Team
  • Business

 

Users who can Access the Settings Screen

 

View Permission Groups

1. Click on the hamburger menu on the left side of the menu bar and select the "Organization" tab

Screenshot 2023-08-15 at 11.06.16 PM.png Organization tab.png" style="box-sizing: border-box; border-style: none; max-width: 100%; height: auto; vertical-align: middle;"

2. Click on Organization Settings → “Organization User Management”

3. Select the “Permission Unit” tab

Click on each permission unit to see details.

 

Creating a Permission Unit

1.Open the permission unit management screen

2. Click “Create Permission Unit”

3. Set each item

Permission Unit Name Enter any name.
Group Assignment Specify the users who are allowed access to the permission unit by group. Multiple groups can be assigned. See below for how to create and manage groups.
group
Permission to Use Organization Menu From the organization's management screens, select the management screen to add to the permission unit.
Permission to Use Space Menu From the management screens for each space, select the management screen to add to the permission unit.
Target Space Select the spaces to which this permission unit applies.
*Users with administrator privileges for the target space will continue to have access to all menus for the space. Change the space administrator to a member if necessary.

 

Edit a Permission Unit

1.Open the permission unit management screen

2. Click the Edit Action button

Screenshot 2024-02-21 at 9.55.36 PM.png

3. Edit the corrections and click "Save"
Editable items

 

Delete a Permission Unit

1.Open the permission unit management screen

2. Click the delete action button

Screenshot 2024-02-21 at 9.56.28 PM.png

3. Click “Delete”

 

Tips

  • When a group member assigned a permission unit accesses the space, that user accesses with member privileges (or administrator privileges if the user is already an administrator). If you have set permissions for the space, please add the user to the member permission settings.
    permissions
  • If you want to restrict access to the management screen from users who do not belong to the group assigned the permission unit, please check the settings below.
    • Organization owners can access all management screens for organizations and spaces. Change the user who will be the organization owner if necessary.
      Managing organization owners
    • Space administrators have access to all management screens for each space. Please change the permissions of the administrator of the space you want to restrict to a member. (Organization owners automatically have administrator privileges for each space.)
      User management (user list)
 
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