All About You: Update your Profile Information

Put your best face forward! Updating your Personal Profile lets your personality shine through: update your image, set an emoji, add a description, and more from your Personal Settings.

Set your account information such as your avatar image in "Account Settings" in your personal settings . After setting or changing each item, click "Save" and close the screen with the close button in the upper right corner.


Basic Information

Your changes will apply to the current space or spaces you access in the future.

Avatar (Image)

Your avatar will initially default to a generic system image, or a default image pre-selected by your space admin. Add your own personal photo for your avatar by clicking the camera icon and uploading your own image. 

To fit in the frame, we recommend an image size of 200 X 200 pixels. The Avatar image supports JPG and PNG file formats.

Screenshot 2024-02-26 at 9.43.03 PM.png
1. Click the camera button at the bottom right of your avatar
2. Upload any image
Avatar (Emoji)

Set an Emoji atop your main image - great for sharing your availability, mood, interests, preferences, or interests! Click the small circle at the top right of the main avatar image to open the menu of available emojis to choose from.

Note:  If you opt to integrate the Google or MS Teams Calendar feature, the Emoji image will be overridden with the corresponding status icon to indicate your availability. 

Screenshot 2024-02-26 at 9.44.37 PM.png
1. Click the round button on the top right of your avatar
2. Select any emoji. 
Display Name (Name) Add your preferred name (up to 30 characters), so your oVice-mates know what to call you! There's a character limit of 30 characters.
User Type Your current User Role is displayed here. Editing is not possible on this screen, but can be changed in the space settings.
Change Permissions
Profile Add a Profile description (up to 255 characters) to let your space-mates know a little more about you. Add your company or department info, job title, short bio, or whatever makes sense in the context of your space. A preview of the Profile description appears below your Avatar name in the space, and the full text appears to other users on hover of your Avatar.
Save Changes to All Spaces When set to on and saved, changes to basic information will be applied to all spaces, including the current space, spaces accessed in the past, and spaces accessed in the future.
This setting is not retained and will start from off each time you open the profile screen, so please set it each time you need it.

Common Settings (All Spaces)

Changes will be applied to all spaces you currently have, spaces you have visited in the past, and spaces you will visit in the future.

Display Language Select your preferred Language. This will update all of the labels in the space to display in your preferred language. 
Home Location Register a space that you can access directly when you log in to ovice from a login URL that does not specify a domain ( ).

How to Set Up

Enter the space URL including the coordinates (@x, y). You can also set a space URL other than the space you are currently accessing.

Example: https://◯◯,700
*The space URL for the Free plan is different from the above, so please check the space domain here .

If you want to set your current location on the space as your home location, click the Current Location button.
Screenshot 2024-02-26 at 9.31.08 PM.png

Company This is an open text field.
Department This is an open text field.
Title This is an open text field.
Pronouns This is an open text field.
Birthday You can click and select from the displayed calendar, or type directly into the text box.
My Languages This is an open text field, where you may let others know what other languages you use. Entries do not affect the display language setting.
Location Add your geographic location, to let your team know more about where you are int he world! Select your local timezone to ensure time stamps are accurate for you. 
Time Zone Select your location's time zone from the dropdown.
Location Information If your team is utilizing the Real Time Location Beacons, that information will display here. When a beacon detects a user using the location information display socket function, the corresponding location information display socket name will be displayed. 
Editing is not possible on this screen.



  • Tips

    • Display names that do not fit in the name holder on the space will be displayed when you hover your cursor over your avatar.

    Screenshot 2024-04-24 at 9.18.11 PM.png

    • You can view each profile item set by yourself and other users on the profile screen.
      View profile


Articles in this section