AI feature usage in ovice is managed in a unit called "PASS." PASS is managed for each organization and shared by all members of the organization. PASS is used each time you use AI, and the amount used depends on the model and how much you use it (such as the length of text and the number of images or videos generated). PASS is prepaid and billed separately from your plan fees.
Pricing
| Item | Details |
| Price | 1 PASS = JPY 2 (excluding tax). Prepaid [要確認：日本以外でのPASS価格] |
| Purchase unit | 1,000 PASS or more |
| Payment method | Credit card (billed separately from your plan fee) |
| Who can purchase | The organization owner or users with billing management permission |
| Validity period | 180 days, starting from the day after the purchase date |
| Refunds | Not allowed |
Features That Use PASS
| Feature | PASS usage |
| My AI | Uses PASS (excluding the campaign model) |
| "Transcription," "AI Proofreading for Transcriptions," and "Summary & Meeting Minutes" in meeting logs | Uses PASS |
| Local AI and translation | Does not use PASS |
| AI Concierge | Does not use PASS (at this time) |
Purchase PASS
1. Open Organization Settings > "AI Management" > "Billing Management" tab
2. Click "Go to PASS purchase" and enter the amount (1,000 PASS or more)
3. Select "I agree that purchased PASS is non-refundable" and complete the purchase
If a credit card is already registered, the payment is made with that card. If no card is registered, a payment page opens.
PASS is added when the payment is complete.
You can register or change your credit card and check invoices in "Billing Information."
Validity Period
Purchased PASS is valid for 180 days, counted from the day after the purchase date (for example, PASS purchased on October 7, 2026 is valid until April 5, 2027).
Expired PASS is deducted from your balance after 2:00 a.m. (JST) on the day after it expires.
You can check how long your PASS is valid in "PASS expiration dates" on the "Billing Management" tab.
If your organization has PASS granted for free, that PASS is used first. Purchased PASS is then used, starting with the oldest purchase.
Auto Charge (Automatic Purchase)
Auto charge automatically purchases more PASS when your balance falls to or below a threshold. Set it up in "Auto charge settings" on the "Billing Management" tab. A registered credit card is required.
| Setting | Default | Details |
| Enable auto charge | Off | On / Off |
| Auto charge threshold | 100 PASS | PASS is purchased automatically when the balance falls to or below this amount (100 PASS or more) |
| PASS to add | 1,000 PASS | Amount purchased each time (1,000 PASS or more) |
| Monthly auto charge limit | Off (5,000 PASS) | Maximum total amount purchased automatically in a month (in multiples of 1,000 PASS) |
Auto charge is turned off automatically in the following cases. Review your settings and card information, and turn it back on if needed.
When purchased PASS expires (regardless of the amount expired or your balance)
When a card payment fails, the card has expired, or no card is registered
Auto charge is not turned off when you cancel a paid plan and switch to the Free plan. Even on the Free plan, PASS is purchased automatically with your registered credit card when the balance falls to or below the threshold. If you do not need it, turn off auto charge. (On the Free plan, the organization owner is notified that auto charge is on.)
Purchased PASS can be used on the Free plan until it expires.
*Each month starts at 2:00 a.m. (JST) on the 1st. PASS purchased manually does not count toward the monthly limit.
Usage and Warnings
When your organization's PASS balance falls to or below the "Low-PASS-balance warning threshold" (default: 100 PASS), a low balance notice appears in My AI and meeting logs. You can change the threshold on the "Billing Management" tab. If you set it to 0, the notice does not appear.
You can check PASS usage and usage counts by user and by feature in the organization's Insights and export them as a CSV file. Usage counts also include features that do not use PASS, such as Local AI (chat and translation).
Tips
For a limited time, each organization can use "GPT-6.1 Sol (キャンペーン)" without using PASS, up to 5,000 PASS.
My AI (AI Features)You can turn the AI features for meeting logs on or off in Organization Settings > "Meeting Log Management" > "Option Settings."
Meeting Log Management