Record participants' audio, camera video, and shared objects within meeting rooms.
Getting Started
This feature is available for Business and Enterprise plans. If you would like to enable this feature, please contact us via the following form:
Inquiry Form
Available Plans
Business / Enterprise
Required Permissions
The following Roles are required to start a recording:
- Administrator
- Member
Starting a Recording
1. Enter a meeting room.
2. Click the recording button on the control toolbar.
3. Notify the participants that you are starting a recording, then click "Start Recording."
A timer will appear in the top-left corner, and the recording will begin.
Recorded Footage
The recorded video captures the view seen by the Recording Bot in the meeting room, rather than the screen of the user who started the recording.
If multiple objects are shared simultaneously in the center field of the meeting room, the recording priority is as follows:
- Spotlighted objects or camera feeds
When an item is Spotlighted, it is recorded in the foreground and shown in full view. - The most recently opened object
If Spotlight is not used, the most recently opened object will be recorded in the foreground and shown in full view.
Stopping a Recording / Accessing Files
Only the user who started the recording can stop it.
1. Click the Stop button on the control toolbar or click "■STOP" at the top-left of the screen.
2. Receive the recording file
Within a few minutes after the recording stops, an email will be automatically sent to the user who started the recording.
Sender: no-reply@mg.ovice.io
Subject: The upload of your ovice meeting recording file is complete
*The download link is valid for 7 days. If the link expires, it cannot be reissued. Please handle the link carefully, as anyone with the URL can access the file.
*Files are stored in AWS S3 and are not encrypted.
Participant Notifications
| When recording starts | The following message appears in the top-left corner: |
| During recording | A recording indicator is visible in the top-left corner. |
| When recording ends | A notification in the top-left corner confirms the recording has ended. |
Joining a meeting in progress |
A confirmation dialog asking for consent will appear before entry. |
Identifying the Recording User
A recording icon will be displayed next to the person's name in the room participant list.
Room Participant List
Tips
- The maximum duration for a single recording is 60 minutes.
- When recording starts, a Recording Bot avatar is automatically generated and added to the meeting room. This Bot can enter even if the room is at full capacity. The Bot's entry and exit will be recorded in the access logs just like a regular user.
- Recording automatically stops once the 60-minute limit is reached. If you wish to continue recording, click "Start New Recording" to begin another session of up to 60 minutes.
- A timer is displayed in the top-left corner once recording begins. Notifications will appear 10 minutes, 5 minutes, and 1 minute before the 60-minute limit is reached.
FAQ
How do I enable or disable the recording feature for my space?
To enable the recording feature (available for Business / Enterprise plans), please submit an application via our form. Currently, users cannot disable the feature themselves. If you wish to disable it, please contact us.
Can I transfer the permission to stop a recording while it is in progress?
No, other users cannot stop the recording session.
What happens if the user who started the recording goes offline unexpectedly?
The recording will automatically stop if the user who started it goes offline or leaves the meeting room. The recording file up to that point will be sent to the user via email.
Language used when using the Transcription Object
When a Transcription Object is recorded, the language displayed in the video follows the Language Settings configured by the user who started the recording. In multilingual meetings, both the recording user's language and the speaker's original language will be displayed on the object within the footage.