Privacy Management in Meeting Rooms

Locking the Meeting Room

Once all participants are present, the meeting room can be locked to prevent unexpected access by other users.

How to Use	Enable upon entry or click the lock button on the menu bar inside the room.
Unlocking	Click the lock button again. Any user, not just the one who locked the room, can unlock it.
Spare Key Operations	Space administrators can remotely lock or unlock the room.
Joining a Locked Meeting Room	To enter a locked room, a “Join Request” is required. Click on the relevant meeting room. Check your audio settings and click “Join with Microphone OFF or ON.” Choose “Request” for the join request. If the request is approved, you can enter the room.
Responding to a Join Request	When a join request is received by users inside the meeting room, they can approve or deny entry by following these steps: Review the message that appears in the top-right of the screen with sound. Within 60 seconds, select “Allow” or “Deny.”

Using Blinds

Using the blinds feature applies the blind to the screens of all users in the space in real-time, preventing visibility of participants in the meeting room.

Tips

• User List Display during Blind Use
  Once the blinds are enabled, participants in the meeting will appear as “Offline” on the user list.
• Effect on User Logs during Blind Use
  The user log will record the usual "enter room" and "leave room", without showing “Offline” status in the log.
• Automatic Unlocking of Lock and Blind
  When the last participant leaves the room, both the lock and the blind will automatically be disabled.
• Independent Use of Functions
  The lock and blind features can be used independently. For example, it is possible to disable the lock and use only the blind feature.